Privacy Policy
Last updated: 7 August 2026
Who are we?
AIAdopt provides online AI literacy training, consulting and advice to organisations in Belgium and the Netherlands.
What data do we collect?
We collect only data that you provide to us yourself:
Via the contact form: your name, email address, organisation name and your message.
Via the quote configurator: your name, email address, organisation name, country and, optionally, the email address of the quote recipient.
Via the EU AI Act compliance checklist: see the separate section below.
We collect no data via cookies or tracking technologies. See our Cookie Policy for more information.
What do we use your data for?
Sending a quote: when you request a quote, we use your data to compile the quote and send it by email. Legal basis: performance of a contract (Art. 6(1)(b) GDPR).
Answering a contact request: when you fill in the contact form, we use your data to answer your question. Legal basis: legitimate interest (Art. 6(1)(f) GDPR).
We do not use your data for automated decision-making or profiling.
Who do we share your data with?
We share your data only with the following parties, solely for the purposes mentioned above:
Resend (email service): for sending quotes, the compliance checklist and contact confirmations. Resend processes data in accordance with the GDPR. More information: Resend Privacy Policy
Plausible Analytics (web statistics), for anonymised visitor statistics without cookies and without personal data. All data is processed and stored solely within the European Union. More information: Plausible Data Policy
Cloudflare (hosting and analytics): our website is hosted on Cloudflare Pages. Cloudflare Web Analytics collects anonymised visitor statistics without cookies and without personal data. More information: Cloudflare Privacy Policy
We do not sell your data to third parties. We do not provide your data to parties outside the European Economic Area (EEA).
How long do we keep your data?
Quote data: a maximum of 12 months after the quote is sent, unless a customer relationship arises.
Contact form: a maximum of 6 months after the last contact.
EU AI Act compliance checklist: see the separate section below.
Customer data: for the duration of the contract and thereafter in accordance with the statutory retention obligation (7 years for accounting data).
EU AI Act compliance checklist
When you request our checklist, we store your name, your email address, the sector and country you give us, the language you requested it in, the page you requested it from, the time of your first and your most recent request and the number of times you have requested it.
We use that data for two purposes, each with its own legal basis:
1. Delivering the checklist. Basis: your consent, given by submitting the form. Without your email address we cannot deliver the checklist.
2. Messages about new versions of the checklist and about changes to the EU AI Act. Basis: your separate consent, given by ticking the box provided. That box is unticked by default and is not a condition for receiving the checklist. We record when you gave that consent.
We share this data with three processors: Resend for sending email, Neon for the database the data is held in and Cloudflare for hosting the website. We do not sell your data and we do not pass it on for third-party purposes.
We keep your data until twelve months after your most recent request. If you consented to messages about new versions, we keep it until you withdraw that consent.
You can withdraw your consent at any time through the unsubscribe link in every message we send you, or by writing to info@aiadopt.eu. Withdrawing your consent does not affect the lawfulness of what we did before that.
What are your rights?
Under the GDPR you have the following rights:
Right of access: you can request which data we hold about you.
Right to rectification: you can have inaccurate data corrected.
Right to erasure: you can ask to have your data removed.
Right to restriction: you can ask to restrict the processing of your data.
Right to portability: you can ask to receive your data in a structured, commonly used format.
Right to object: you can object to the processing of your data on the basis of legitimate interest.
Right to withdraw consent: if the processing is based on consent, you can withdraw it at any time.
For all of these requests you can get in touch at info@aiadopt.eu. We respond within 30 days.
Lodging a complaint
If you feel that we do not handle your data carefully, you can lodge a complaint with:
Data Protection Authority (Belgium)
Drukpersstraat 35, 1000 Brussels
https://www.gegevensbeschermingsautoriteit.be
contact@apd-gba.be
Dutch Data Protection Authority (Netherlands)
https://www.autoriteitpersoonsgegevens.nl
Changes
We may amend this privacy policy from time to time. The most recent version is always available on this page. In the event of material changes, we will inform you via the website.